incovo: Helping your business go green, one step at a time

incovo: Helping your business go green, one step at a time

Here at incovo, we believe that little changes can have a big impact. That’s why as a team we’ve made a commitment to go green in a bid to reduce our company’s energy consumption. In an ideal world, we’d be a completely paperless organisation, but the reality is we still have a real need for some paper documents, so instead we’ve worked hard to reduce our paper output where and whenever possible, and ensure our digital and paper documents work together as efficiently as possible.

Did you know for example that in the average office, 30% of documents are printed then thrown in the bin, and 50% of all print jobs remain unclaimed at the printer? This is a huge amount of waste, so before you print anything, stop and ask yourself if it’s absolutely necessary. If it’s not, the amount you’ll save in terms of paper, ink and energy will soon add up.

If you want to take your sustainability efforts one step further, it’s worth considering looking into setting up an electronic document management system (DMS). Instead of printing emails, invoices and purchase orders for example, the DMS can check and store documents. And adding optical character recognition (OCR) features to your DMS is a fantastic way to transform your scanned documents into searchable, editable (and more workable!) documents.

Here’s how it works – if an invoice matches a purchase order, a notification will automatically be sent and the invoice can then be marked to show it’s ready for payment. An email will then be sent to say it’s ready for payment and another when it has been paid. Here at incovo, we have access to the biggest names and can provide you with OCR software from the likes of PaperCut, Docuware and FileStream. As well as saving paper, this kind of workflow automation can work wonders in saving your team’s valuable time.

Or how about upgrading your printing equipment to the latest energy-efficient model? incovo is a 5-star accredited partner of Konica Minolta and we’re also a UTAX partner, which means we can offer you the most up-to-the-minute software solutions – from document management and cloud-based solutions, to franking machines and folding machines – we can help your business save a significant amount of energy and money.

If you want to find out more, our Print Presales Consultant Andy Taylor is the number one man to speak to. With 20 years of experience, including a role as Managing Director of Simple Digital, Andy has a huge amount of knowledge when it comes to helping businesses reduce their energy and paper consumption. Drop him an email at [email protected] or call 0345 450 8400 and he’ll be happy to discuss ways your business could achieve a more sustainable and cost-effective way to work. Less paper wasted. Less money wasted. It’s as simple as that.

If this has spurred you on to go green, we’ve put together five more ways to help you reduce your energy consumption in the office. Incorporate them into your daily routine to help save the environment and no doubt you’ll be pleasantly surprised by the money you save too.

  1. Sort and separate
    It takes just a few minutes each day to sort and separate paper, plastic, glass and food waste into the relevant recycling receptacles, which can significantly reduce landfill. Encourage your team members to reduce, recycle and reuse where possible.
  2. Dial it down
    Turn down the dial on the office thermostat by just 1°C and you could reduce your annual fuel bill by as much as 10%.
  3. Turn it off
    Electrical appliances in ‘stand-by’ mode account for 5% of our total energy consumption, so make an effort to turn off and unplug equipment before you leave the office.
  4. Lights out
    Change to modern, energy-efficient lightbulbs – they use just a quarter of the electricity that traditional incandescents do and they can last up to 10 times longer than.
  5. Switch it up
    Make the switch to a greener energy supplier – some suppliers offer 100% renewable electricity and frack-free green gas.